Terms and Conditions

These Terms and Conditions (“Terms”) govern access to and use of ApproveLoop (“the Service”), operated by Simone Devoti, VAT IT01841290339 (“we”, “us”, or “ApproveLoop”). By creating a studio account, accessing the Service, or using a client review link, you agree to these Terms. If you use the Service on behalf of a studio or other organization, you confirm that you have authority to bind that organization, and “you” refers to that organization.

ApproveLoop is a software service for professional studios to manage visual review and scope on client projects. The Service lets a studio create projects, define scope and included revision rounds, upload visual image versions, send private review links, collect comments pinned to images, track revision rounds, record version-specific approvals, and turn additional requests into priced change requests for the client to accept or decline. Clients open a private review link in a browser. Clients do not need to create an ApproveLoop account. The Service is a project workflow tool. It is not legal advice, dispute resolution, invoicing, accounting, or payment collection between you and your clients.

An approval in ApproveLoop is a record that a named person approved a specific image version at a given time. That record belongs to your project history. It does not decide a legal dispute, replace a contract between you and your client, or collect payment from your client. Change request amounts and timeline impacts that you enter are records of what you proposed and what your client accepted or declined inside the Service. ApproveLoop does not invoice your clients, process client payments, or act as your payment agent.

Studio users may sign in with email and password or with Google sign-in, as offered by the Service. You are responsible for keeping account credentials secure and for activity under your studio account and team seats. You decide who receives a review link. You are responsible for sharing links only with people who are authorized to review or approve on behalf of your client, and for the comments, approvals, and change-request decisions they make through those links.

You retain ownership of images, files, project data, comments, and other materials you or your clients submit to the Service (“Your Content”). You grant ApproveLoop a limited, non-exclusive, worldwide license to host, store, process, and display Your Content solely as needed to operate and improve the Service for your studio, including showing review pages to people who open your review links. You confirm that you have the rights needed to upload Your Content and to grant this license. You must not upload unlawful material or material that infringes others’ rights. You may delete your studio user account through the Service. Account deletion permanently deletes that user account. Organization data, projects, and related content may remain available to other members of the same studio until the organization is closed or content is otherwise removed in accordance with how the Service works at that time.

You agree to use the Service only for lawful studio and client review purposes. You must not: • attempt to disrupt, overload, or reverse engineer the Service; • access another studio’s data without authorization; • share review links in a way that intentionally exposes confidential client work to the public; • use the Service to send spam or unlawful communications; • misuse free or paid plan limits, including creating accounts or organizations solely to circumvent plan entitlements; • upload malware or content that violates applicable law.

ApproveLoop offers a Free plan and paid monthly or annual plans (currently Solo, Studio, and Pro). An annual plan costs ten times the monthly price, so two months are free. Plan entitlements, such as the number of studio users and active projects, are described on the website and in the studio billing settings. Unlimited seats or projects on a plan, where offered, are included within reasonable use. Paid subscriptions are billed to the studio, not to the studio’s clients. Prices may be shown in USD or EUR. Payment is processed by Stripe through Checkout and the Stripe Customer Portal. Stripe’s terms and privacy notices also apply to payment processing. Subscriptions renew according to the billing cycle you select until you cancel through the Customer Portal or another cancellation path we provide. Fees already charged for a billing period are generally non-refundable except where required by law or where we state otherwise. We may change plan prices or entitlements with reasonable notice. Continued use of a paid plan after a change takes effect constitutes acceptance of the new terms for that plan, subject to any rights you have under applicable law.

We aim to keep the Service available and reliable, but we do not guarantee uninterrupted or error-free operation. We may modify, suspend, or discontinue features with reasonable notice when practical. We may update these Terms from time to time; the “Last updated” date on this page will change when we do. Continued use of the Service after an update means you accept the revised Terms, except where applicable law requires a different process.

The Service is provided “as is” and “as available” to the fullest extent permitted by law. We disclaim warranties of merchantability, fitness for a particular purpose, and non-infringement, except where such disclaimers are not allowed. We do not warrant that approvals, comments, or change requests recorded in the Service will be treated as conclusive evidence by any court, client, or third party.

To the fullest extent permitted by law, ApproveLoop and Simone Devoti are not liable for indirect, incidental, special, consequential, or punitive damages, or for lost profits, lost revenue, lost data, or business interruption, arising from your use of the Service. Our total liability for claims relating to the Service in any twelve-month period is limited to the greater of (a) the amounts you paid us for the Service in that period and (b) fifty euros (€50), except where liability cannot be limited under applicable law (including liability for death or personal injury caused by negligence, or for fraud).

These Terms are governed by Italian law, without regard to conflict-of-law rules that would require another jurisdiction’s law. Courts competent under that law have exclusive jurisdiction over disputes arising from these Terms, except where mandatory consumer protection rules give you a right to bring proceedings elsewhere.

Questions about these Terms: hello@approveloop.app. Operator: Simone Devoti, VAT IT01841290339.