ONLINE PROOFING
Online proofing software
Online proofing software is a shared place to review a visual file and record a decision on one specific version. ApproveLoop is built for architects, interior designers, and 3D artists who proof still images with clients. You upload a PNG, JPEG, or WebP image, send one private link, and the client pins a comment to a point on that image. They can approve that exact version, or you upload the next one.
Clients do not need an account. ApproveLoop does not proof PDFs, video, or live websites, and an approval is a project record, not a legal signature.
Free plan: $0. One active project, no credit card.
Widen this upper window, and keep the timber door.
EXAMPLE
A review on a still render
Fictional project, shown to illustrate the review. Not a customer’s work.
Client Soften the planting along this wall, and warm the pergola.
What is online proofing software?
Online proofing software lets a studio and a client review visual work in a browser and keep the decision with the file they actually saw. In ApproveLoop that file is a still image: a drawing, a render, or another PNG, JPEG, or WebP. The client opens a private link, pins comments to points on the image, and approves a numbered version. Email can send a file. It does not keep later comments attached to that same version.
An image approval workflow, in three steps
From the shared image to a decision that stays with that version.
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01
Upload the image
Add the project and upload PNG, JPEG, or WebP files. You can note the fee and how many revision rounds are included, so the review starts from an agreed scope.
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02
Share one link
The client opens the link in a browser. They click a point on the image and leave a comment there. They do not install an app or create an account. Submitting those comments counts as one revision round.
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03
Revise, or record the approval
Upload the next version and keep the earlier one in the history. When the client approves, ApproveLoop stores their name, the version number, and the time. That record stays with that version.
Comments stay on the image
A comment is a numbered pin on a point of the image, plus the words the client writes. ApproveLoop does not draw freehand markup, shapes, or arrows on the file. The pin stays on the version they were reviewing, and you can reply in that thread.
Versions and approvals
Each upload is a new version. Comments belong to the version the client was looking at. An approval does not move to a later upload. If the image changes, the client reviews the new version. The record shows who approved which version and when. It does not replace your contract or decide a dispute.
Formats ApproveLoop actually supports
Upload PNG, JPEG, or WebP. Export drawings and renders from your design tools into one of those formats. ApproveLoop does not open PDFs, video, 3D models, native design files, or a live website. It also does not check print production details such as bleed, CMYK, or color-managed proofs.
Included
- PNG, JPEG, and WebP still images
- Comment pins on a point of the image
- A new version for each upload, with the approval stored on that version
Not included
- PDF, video, 3D models, and live websites
- Freehand markup, shapes, or arrows drawn on the file
- Print checks such as bleed and CMYK, and legal e-signatures
This fits studios that already design in their own tools and need a clearer review with the client: architectural drawings, interior concepts, and still renders. It is not a print-production proofing system, a website annotation tool, or a video review tool.
Questions about online proofing
What is online proofing software?
It is software for reviewing a creative file with someone else and recording what was decided. ApproveLoop does that for still images: you share a private link, the client comments on a point in the image, and an approval is stored against one version.
Which file formats can I upload?
PNG, JPEG, and WebP. Export drawings and renders to one of those formats. PDF, video, live web pages, and native design files are not supported.
Do clients need an account?
No. They open your private link in a browser, pin comments, submit a revision round, and approve a version without signing up.
Is an approval a legal signature?
No. An approval records that a named person accepted a specific image version at a given time. It stays in the project history. It is not an electronic signature, it does not settle a legal dispute, and it does not collect a payment.
Related
Proof the next image on the free plan
One active project, with comments on the image, version history, and an approval stored on the version your client accepted.
Start my free projectFree plan: $0. One active project, no credit card.